Backbone MRP

Factory control & optimization platform

Home › User Guide › Desktop App › Purchasing › Vendor Editor

The Vendor Editor

Opening a vendor from the Vendor List shows everything recorded about them, across a set of tabs.

Info

The vendor's name, address, phone, email and default payment terms, with their locations and contacts listed underneath.

The address is worth filling in first. It is what a printed purchase order shows in its buy-from block. Terms are picked from your company's Order Terms list rather than typed, so that an order carrying them can be reconciled against the vendor's invoice.

Parts

The parts this vendor supplies. Each row records the vendor's own part number and their quoted price, which is what a purchase order line uses when you buy that part from them.

Adding parts

Drag parts onto this tab from the Parts list. A vendor part has to name a part that already exists — it is a record of what this vendor charges for something in your catalog, not a new catalog entry — so there is no "new vendor part" button. This is the same gesture the customer parts tab uses.

Open a row to edit the vendor's part number, their price, and the vendor status. Setting the status to primary marks this vendor as the one to quote from when a part has several suppliers.

A price is more than an amount. A vendor quote is recorded as an amount, its currency, and the quantity that amount covers — "$40 per 100 pieces". Keeping the quantity separate is what lets a purchase order line work out the right extended price when you order in a different unit than the vendor quotes in.

Purchase Orders, Receivers and Bills

Three tabs listing everything raised against this vendor. New purchase orders are created from the Purchase Orders tab — see Purchase Orders.