Receivers
A receiver records what actually arrived against a purchase order. It is the buying-side mirror of a shipment: goods coming in rather than going out, and it moves stock the same way.
Recording a delivery
Open the purchase order the goods arrived against and click Receive. A receiver is created and opens, numbered within that purchase order — the second delivery against order 1043 is receiver 1043-2.
Enter what arrived, line by line. The quantities start from what was ordered, so a delivery that came in full needs no editing; a partial delivery is corrected to what is on the dock.
The Vendor Bill # field records the number on the vendor's own paperwork, which is what you reconcile against later. It is separate from the receiver's own number.
Locking brings the goods into stock
Creating a receiver and entering lines changes nothing on hand. Stock moves when you lock the receiver, and only then. An open receiver is a delivery being counted; a locked one is a delivery accepted.
Correcting a mistake
If a quantity was keyed wrongly — 100 where the packing slip said 10 — unlock the receiver, fix the line, and lock it again. Backbone works out that 90 too many arrived and takes them back out. Locking twice never counts a delivery twice.
Lines that move no stock
Some lines legitimately move nothing: a freight or tooling charge with no part on it, or a part your company has marked as non-inventory. These lock normally and are simply skipped.
Billing what arrived
A receiver can be turned into a vendor bill, which inherits the receiver's number so the two can be matched at a glance.
Receivers are not printed
There is no receiver form, and deliberately so: the document that matters for a delivery is the vendor's own packing slip. Record its number on the receiver rather than generating a document of your own.